From precise inventory control for new and used machinery to exacting management reports and store-to-store integration, farm equipment dealers require more transaction detail and business controls than they have in the past.
This report includes many of the top business management systems that were developed specifically for equipment dealerships. This updated product roundup report was compiled from information provided by the developers of business software systems to bring Farm Equipment readers up to date on the newest software solutions available for their dealerships.
Basic Software Systems - Texarkana, Texas
Basic Software Systems was established in 1979. Beginning in a local tractor dealership, the business system was custom tailored for the agriculture industry. Over the years, the newly integrated features of the software brought about complete transformation for the dealership.
Brand Name: Basic Software Systems Business Management Solution
Introduced to Market: 1979
Number of Farm Equipment Dealer Installations: Approx. 345
Software's Unique Solution(s): Basic Software Systems Business Management Solution provides total and complete integration within a dealership and from store to store. All software modules and manufacturer interfaces interact with each other, eliminating double entries, resulting in higher productivity.
Functional Highlights: High-level security within the software enables department managers to easily protect sensitive dealership information. New users learn the daily utilization of the software easily and quickly. Downloading manufacturer price books online allows for accurate pricing every single time a part is sold. Data collector scanners allow for quicker and more accurate physical inventory processing and easier selling of equipment.
Operating System(s): Runs on Windows 7 Pro or Ultimate and Windows 2008 Server
Database Manager or File System: Proprietary
New Developments: New menu system designed in .NET and new Advanced Reporting ability.
Entry Price Point: $10,740 (includes data conversion, monthly support, full system, off-site training, single-store license and 4 users).
Dealer References: S&H Farm Supply, Lockwood, Mo.,
417-232-4700; KanEquip Inc. Wamego, Kan., 785-456-2041
Charter Software Inc. - Littleton, Colo.
Charter Software has been serving agricultural dealers since 1984. Charter is recognized by major manufacturers and suppliers as an industry leader and works closely with vendors to provide integration with their software and systems. Charter Software is the only business management software vendor endorsed by regional equipment dealer associations.
Brand Name: ASPEN, DealerWin
Introduced to Market: ASPEN 2009, DealerWin 1999
Number of Farm Equipment Dealer Installations: 500+
Software's Unique Solution(s): ASPEN is a flexible and affordable Windows-based solution that accommodates today's savvy dealers managing single or multiple-location dealerships. Dealership expansion is seamless as new locations automatically inherit system settings when added. Hosted solution provides a low-cost startup with option to upgrade to installed version. Microsoft .NET and SQL Server platform enable user access to custom reports and queries. Its smart client provides a richer user experience than browser-based programs.
Functional Highlights: Integrated components for managing accounting, customers, inventory, sales/work orders, time clock, rental. Hundreds of reports are drillable to source records and exportable to common applications. Comfortable navigation. Remote and mobile access. Built-in CRM functionality aids in managing quoting, sales pipeline and tasks. Customizable dashboard provides drillable access to data via "widgets" (charts, graphs, etc.)
Operating System(s): Windows Server 2008
Workstations: Windows XP Professional or later
Database manager: SQL Server 2008 or later
New Developments: ASPEN Interactive Mobility (A.I.M.): mobile applications for various ASPEN components via smartphones, tablets and Android scanner devices. Instant messages sent to individuals and teams from within ASPEN screens contain hyperlinks to related data. Automated workflow reduces legwork and fosters delegation of tasks.
Entry Price Point: Hosted application starting at $5,000 including onsite training.
Dealer References: References provided by Charter Software based on dealership size and type.
Dubuque Data Services - Dubuque, Iowa
Founded in 1972, Dubuque Data has been providing dealerships throughout the United States with high-powered alternatives in dealership management systems (DMS).
Brand Name: Advantage Solution
Introduced to Market: Original system in mid-1980s; The Advantage solution in 2005.
Number of Farm Equipment Dealer Installations: Approx. 50
Software's Unique Solution(s): With multi-site capability, Dubuque Data's Advantage Solution gives you one customer master record in every department and boosts your dealership productivity by streamlining access to your business information. Further multi-site features include: multi-site parts ordering, transfers of parts and equipment, consolidated accounts payable and accounts receivable, and shared service unit history.
Functional Highlights: Windows DMS that fully integrates your parts, sales, service and accounting.
Other applications that integrate with Advantage are: electronic time clock, appointment scheduling, cash receipts, and SNAPSHOT (lifetime Profitability Managerial Tool). Simplicity of the Windows environment enhances employee training, ease of use and increases productivity.
Operating System(s): Linux
Database Manager or File System: Vision file system & SQL
New Developments: GUI screens and the entire front-end product provide a stable solution for any size dealership.
Entry Price Point: We offer competitive pricing to fit your dealership size.
Dealer References: Please contact DDS for a listing.
HBS Systems - Richardson, Texas
HBS Systems is the leading provider of dealership management systems to agricultural, industrial and construction equipment dealerships. With offices in Dallas, Texas, and Stratford, Ontario, it provides leading-edge solutions coupled with unparalleled conversion, installation, training and support services.
Brand Name: NetView Dealership Management System
Introduced to Market: 1985
Number of Dealer Installations: 1,400+
Software's Unique Solution(s): A comprehensive selection of modular software allows dealers to choose the applications required to meet the unique needs of the business. System maintains unlimited online history across all applications eliminating the need to print or archive historic information. Software is fully compliant with both U.S. and Canadian tax structures including payroll.
Functional Highlights: Only vendor in industry to offer ECLIPSE to deliver daily, fully automated, unattended manufacturer price file updates requiring no intervention by dealership personnel. Software releases and enhancements are also distributed electronically to dealers via ECLIPSE. NetView dealership management system is available on a server in your dealership or can be hosted in our secure Data Center and accessed via the Internet.
Operating System(s): LINUX
Database Manager or File System: Proprietary
New Developments: HBS MobileView touch-optimized applications provide access to your system from anywhere at any time using your iPhone, iPad, Android smartphone or tablets. NetView "Cloud" fully-managed hosting service eliminates the need for a server in the dealership. Advanced technology includes handheld wireless mobile inventory computers for parts and wholegoods/units, electronic signature capture and POS payment processing, fully PCI compliant credit/debit card processing, eDocs - ability to attach photos, videos, Word documents, Spreadsheets throughout the system, and eVault - automatic remote system data backup via the Internet.
Entry Price Point: $10,000.00+
Email Contact: email@example.com
PFW Systems Corp. - London, Ontario & Hoffman Estates, Ill.
For over 30 years, PFW Systems Corp. has been developing, selling and supporting its dealership management solutions for agricultural, construction and light industrial equipment dealers throughout North America. Offering fully integrated financial, sales, service, rental, marketing and Customer Relationship Management (CRM) modules - as well as complete business analysis tools - PFW IntelliDealer is the most comprehensive DMS solution available on the market today. As part of the ADP Dealer Services family since 2009, it now offers the broadest platform of complementary business solutions designed to help dealers grow their business today, including payroll and integrated IP Telephony solutions.
Brand Name: PFW IntelliDealer Dealership Management System
Year Introduced to Market: 1981
Number of Farm Equipment Dealer Installations: 1,000+
Software's Unique Solution(s): CRM, eServices, Mobile field & technician applications, Rental, Customer and Sales Portals.
Functional Highlights: Management dashboards; browser-based and completely integrated solutions; robust OEM integration
Operating System(s): IBM i for Power System iSeries
Database Manager or File System: IBM DB2
New Developments: Service Job Jacket and KPIs, Dealer 20 Group management, IP telephone integration, Virtual Private Networking, Internet usage monitoring, network security, content filtering, virus protection, wireless network solutions and advanced telephone statistics.
Entry Price Point: Price depends on the size of the dealership and configuration of the software.
NIZEX Inc. - Boardman, Ohio
NizeX offers a web-based dealer management system including customer relationship management, accounting, budgeting, invoicing, inventory control, payroll, financing, customer web portal, web store/e-commerce integration, text/SMS messaging notifications, smartphone/PDA capabilities, multi-store and much more.
The Internet has become an integral resource for most businesses so Lizzy has been designed to run through a web browser across the Internet. This allows dealers to focus on the utilization of her services, instead of the setup and maintenance of hardware and software throughout the business.
Lizzy requires no software to install, no special configurations to setup and does not require a specific operating system.
Brand Name: Lizzy
Year Introduced to Market: 2009
Software's Unique Solution(s): Web-based, complete business system
Functional Highlights: Operates on iPhone, Android, Linux, Windows and Mac.
Operating System(s): Any INTERNET capable device
1. Fully integrated parts lookup solution powered by ARI
2. NizeX One Part System
3. scanTag one Step Service Ticket creation
4. Integrated receipt tracking for business receipts/expenses
Entry Price Point: Software-as-a-Service - Per user per month pricing - No contract